Regulations on the Academic Status Management of Postgraduate-level International Students

Publisher:张晨Published:2020-11-06Times :1819

Regulations on the Academic Status Management of Postgraduate-level International Students,

China Pharmaceutical University

Document Number: CPU [2017]51

To further standardize the management of international students, these regulations are formulated based on The Rules and Regulations on Foreign Students in Chinese Colleges and Universities ([2000]9) issued by the Chinese Ministry of Education, Ministry of Foreign Affairs and Ministry of Public Security, The Administrative Regulations for Regular Institutions of Higher Education [2005]21 issued by Chinese Ministry of Education, and Measures for Degree Conferment of InternationalStudents in RegularInstitutions of Higher Education [1991]14 issued by the State Council of China, combined with regulations relevant to student management of China Pharmaceutical University (hereinafter referred to as “CPU”)).

Chapter I Admission

Article 1 Applicant eligibility: foreign citizen, willing to abide by Chinese laws, decrees and customs, healthy, applicant for masters degree must have obtained bachelors degree or its equivalent, applicant for doctoral degree must have obtained masters degree or its equivalent. Application materials include the following:

  1. Passport Photo (digital)

  2. Copy of passport

  3. Original transcripts of bachelors and/or masters study

  4. Copy of graduation certificate(s)

  5. For all Chinese-taught programs, HSK Level 4 or above is required (Level 5 for Clinical Pharmacy program)

  6. For all English-taught programs, applicant must fulfill at least one of the following requirements: A. IELTS score higher or equal to 6.5;  B. TOEFL iBT score higher or equal to 90;  C. The instruction language of previous degree program is English.

  7. Health Examination Form for Foreigners

Application materials shall be reviewed by the CPU Office of International Exchange & Cooperation (hereinafter referred to as “CPUIO”). The Admission Notice and visa application materials will be issued after approval.

Chapter II Registration

Article 2 Admitted international students shall register with CPUIO with Admission Notice, Visa Application for Study in China (abbreviated as JW201/202 Form), passport with X1 or X2 Visa (student visa), on the date as notified in the Admission Notice. Transfer students from other universities shall also register with Release Letter from the previous university.

Article 3 Students who cannot register on time must contact CPUIO in advance and present the reasons in written form for CPUIOs permission. Late registration without permission exceeding three weeks, except for Force Majeure, shall be deemed as giving up admission.

Article 4 All incoming new students must apply for Health Certificate as one of the registration formalities. Studentdiagnosed with major disease(s) and fail to obtain the Health Certificate shall be deemed as giving up admission.

Article 5 All incoming partial scholarship students and self-funded students shall abide by the Regulations on Payment and Visafor International Students of CPU and complete the payment of tuition and fees before obtaining Immigration Support that leads to Residence Permit or Visa.

Article 6 In the beginning of each semester, students must register with CPUIO within the notified time limit. Returning self-funded students must complete the payment of tuition and fees before registration. Students who cannot register on time must contact CPUIO in advance and present the reasons in written formfor CPUIOs permission. Students who register later than three weeks without prior permission shall be deemed as Automatically Withdrawn and the student status will be canceled.

Chapter III Duration of Study

Article 7 The duration of study for mastersdegree program is three years. The duration of study for doctoral degree program is three years.

Article 8 Students who fail to meet the graduation criteria at the end of program may apply for extension of study, but the overall duration of study, including suspension of study, masters study shall not exceed four years; doctoral study shall not exceed six years.

Chapter IV Study and Exam

Article 9 Students must attend the exams or evaluations of their compulsory and selective courses. A score higher or equal to 60 will be evaluated as Pass and the course credit will be obtained. 


Article 10 Students who failed the final exam or evaluation must retake the course for there is no make-up exam. If retaking the course is impossible due to program or curriculum change, student may submit an application of curriculum change for the approval of supervisor, school, and Graduate Office.


Article 11 Students shall participate in all courses and activities required by the program(s). If unable to participate, leaving of absence for four days or less shall be approved by the teacher, leaving of absence for five days or more shall be approved by CPUIO in advance.

Absence from courses/labs without prior permission will lead to a Fail in the course without final exam.


Article 12 Students absent from exam without prior approval and those who cheat in exams must retake the course instead of attending the make-up exams. Cheating will also result in Demerit Record in student profile and rejection of all scholarship applications. CPUIO is obliged to inform departments and offices concerning scholarships of current scholarship students who cheated in exams, and it is up to the department concerned to decide whether to cancel the scholarship or not.


Chapter V Change of Program or Supervisor, Transfer to other Universities

Article 13 Technically, students shall not transfer to other universities, unless under very special circumstances. The reasons for transfer must be submitted in written form for the approval of the school, CPUIO and Graduate Office. Scholarship students shall be deemed as giving up their CPU student status before transfer.

Article 14 Students shall not apply for change of program unless:

1.The program in the Admission Notice has been closed or the supervisor has left.

2.Accidental disability or certain disease.

The reasons for transfer must be submitted in written form for the approval of the supervisor concerned, school, CPUIO and Graduate Office.

Article 15 Students shall not apply for change of supervisor unless the reasons are submitted in written form and approved by the previous/new supervisors, dean of school, CPUIO and Graduate Office.


Chapter VI Suspension and Resumption

Article 16 Students shall be considered for suspension of study under the following circumstances:

1.Medical conditions, injury or recruitment for military service by his/her own country.

2.Leave of absence for more than one-third of the total credit hours of the semester.

Article 17 Students may apply for a one-year suspension in maximum.The overall duration of study, including the suspension, shall not exceed the time limit (Article 7).

Article 18 The suspension shall be approved by supervisor, school and CPUIO.

Article 19 Students must leave within two weeks of receiving the suspension notice.

Article 20 Students shall apply for resumption at CPUIO at least one week in advance. Those who resume their studies after suspension due to sickness must present certificate of full recovery by a Chinese government-authorized hospital and pass the review of a 3A hospital in China to be approved by CPUIO.

Article 21 Student status is maintained during suspension. Credits and scores obtained are stored in university database. Advance payments before semester commencement will be unconsumed. During the suspension, privileges for full-time students such as scholarship or insurance coverage are suspended.

Article 22 All costs (including medical costs), accidents or emergencies shall be the student’s sole responsibility. Students shall not be eligible for resumption if any criminal record is reported during suspension.


Chapter VII Drop-out, Automatic Withdrawal and Expulsion

Article 23 Students shall be considered for automatic withdrawal or drop-out under the following circumstances:

1.Late registration without permission for more than three weeks.

2.Failure to fulfill graduation requirements within the time limit (Article 7).

3.Failure to apply for resumption in the end of one-year suspension or failure to obtain full-recovery certificate or pass the 3A hospital review when applying for resumption.

4.Diagnosed with: major diseases, dangerous infectious diseases, mental disorder, epilepsy or accidental disability and cannot continue to study.

5.Leaving the university without applying for leaving of absence.

6.Absence from courses, labs or other teaching activities without permission consecutively for more than two weeks.

7.Voluntarily apply for drop-out.

8.Violation of the Regulations on Payment and Visa for International Students of CPU.

Article 24 Students shall be expelled under the following circumstances:

1.Violation of the Chinese laws or decrees, having received penalties more than or equal to detention by the Chinese law enforcement institutions.

2.Severe violation of university regulations.

3.Severe violation of academic integrity.

Article 25 Students shall not apply for resumption or admission after drop-out, withdrawal or expulsion and no refund will be available.

Article 26 Student withdrawals, drop-outs and expulsions shall be reported by CPUIO to departments and offices concerned. Students shall complete the Leaving Formalities within two weeksupon receiving the Leaving Notice.


Chapter VIII Criteria for Graduation and Degree

Article 27 Students who passed all the exams of compulsory courses of his/her program, completed and successfully defended graduation thesis will be eligible for the graduation certificates.

Article 28 Students must fulfill the Degree Committee’s requirements to obtain the master’s or doctoral degree certificates.

Article 29 Students who dropped out will receive a Study Certificate. Students who completed more than one year’s study will receive a Certificate of Incompletion. Expelled students receive no certificate.

Article 30 Before leaving CPU, students shall complete the leaving formalities and receive their certificates from CPUIO with valid ID.


Chapter IX Supplementary Provisions

Article 31 Students may travel during Chinese public holidays and summer/winter vacations without applying for Leave of Absence. Foreign holidays are not considered to be public holidays.

Article 32 The regulations above shall be implementedsince the day of publishing. In case there are discrepancies between this Regulation and other Regulations issued before, then this Rule shall prevail.

Article 33 Issues unstipulated in the regulations shall be handled in line with related provisions of Chinese government and the university regulations.

Article 34 CPUIO and CPU Graduate School reserve all the rights for the final interpretation.