Regulations on the Academic Status Management of Undergraduate-level International Students, China Pharmaceutical University (Version 1.0)

Publisher:刘琪Published:2017-05-19Times :840

Document Number: CPUIO [2017]52


To further standardize the management of international students, these regulations are formulated based on The Rules and Regulations on Foreign Students in Chinese Colleges and Universities ([2000]9) issued by the Chinese Ministry of Education, Ministry of Foreign Affairs and Ministry of Public Security, The Administrative Regulations for Regular Institutions of Higher Education [2005]21 issued by Chinese Ministry of Education, and Measures for Degree Conferment of International Students in Regular Institutions of Higher Education [1991]14 issued by the State Council of China, combined with regulations relevant to student management of China Pharmaceutical University (hereinafter referred to as “CPU”)).


Chapter I Admission and Registration

Article 1 Applicant eligibility: foreign citizen under 25 years of age, healthy, with senior high school graduation certificate or its equivalent. Application materials include the following:

1.Passport Photo (digital)

2.Copy of passport

3.Original transcripts of senior high school and above

4.Copy of high school graduation certificate or its equivalent

5.For all Chinese-taught programs, HSK Level 4 or above is required (Level 5 for Clinical Pharmacy program) 

6.For all English-taught programs, applicant must fulfill at least one of the following requirements: A. IELTS score higher or equal to 6.5;  B. TOEFL iBT score higher or equal to 90;  C. The instruction language of senior high school is English.

7.Health Examination Form for Foreigners

Application materials shall be reviewed by the CPU Office of International Exchange & Cooperation (hereinafter referred to as “CPUIO”). The Admission Notice and visa application materials will be issued after approval.


Article 2 Admitted international students shall register with CPUIO with Admission Notice, Visa Application for Study in China (abbreviated as JW201/202 Form), passport with X1 or X2 Visa (student visa), on the date as notified in the Admission Notice. Transfer students from other universities shall also register with Release Letter from the previous university. Students who cannot register on time must contact CPUIO in advance and present the reasons in written form for CPUIO’s permission. Late registration without permission exceeding three weeks, except for Force Majeure, shall be deemed as giving up admission.


Article 3 All incoming newstudents must apply for Health Certificate as one of the registration formalities. Students diagnosed with major disease(s) and fail to obtain the Health Certificate shall be deemed as giving up admission.


Article 4 All incoming partial scholarship students and self-funded students shall abide by the Regulations on Payment and Visa for International Students of CPU and complete the payment of tuition and fees before obtaining Immigration Support that leads to Residence Permit or Visa.


Article 5  In the beginning of each semester, students must register with CPUIO within the notified time limit. Returning self-funded students must complete the payment of tuition and fees before registration. Students who cannot register on time must contact CPUIO in advance and present the reasons in written form for CPUIO’s permission. Students who register later than three weeks without prior permission shall be deemed as Automatically Withdrawn and the student status will be canceled.


Chapter II Duration of Study

Article 6The duration of study for bachelor’s degree program is four years except Clinical Pharmacy program which is five years. Students who fail to meet the graduation criteria at the end of program may apply for extension of study, but the overall duration of study, including suspension of study, shall not exceed seven years; for Clinical Pharmacy, the time limit is eight years.


Article 7 Students who fail to meet the graduation criteria within the seven-year time limit (eight-year for Clinical Pharmacy) shall leave the university. A Study Certificate will be issued.


Chapter III Study and Exam

Article 8 Student shall participate in all courses and activities required by his/her program. If unable to participate, a letter for leaving of absence shall be submitted to the teacher and CPUIO in advance for approval. Three times of being late for class or early leave equals one tine of absence. Absence from courses/labs without prior permission for more than one third of total credit hours, or late submission of more than one third after-class assignments, will lead to a Fail in the course without final exam.


Article 9 Students must attend the exams or evaluations of their compulsory and selective courses. For all bachelor’s candidates, a score higher or equal to 60 will be evaluated as Pass and the course credit will be obtained. If unable to attend the final exam, an application for make-up exam shall be submitted in advance for approval. Students absent from exam without prior approval shall not take the make-up exam.


Article 10 Students absent from exam without prior approval and those who cheat in exams must retake the course instead of attending the make-up exams. Cheating will also result in Demerit Record in student profile and rejection of all scholarship applications. CPUIO is obliged to inform departments and offices concerning scholarships of current scholarship students who cheated in exams, and it is up to the department concerned to decide whether to cancel the scholarship or not.


Article 11 Students who failed 16 credits of compulsory courses accumulatively shall receive the Academic Warning Notice. Students who failed 20 credits of compulsory courses accumulatively shall repeat the previous academic year, enroll in a new class and pay the same tuition as the previous academic year. Course credits already earned shall be eliminated from the list of class requirements, but students shall meet other course requirements of the new class.


Article 12Students who failed in the Final Exam of compulsory course may participate in the make-up exam in the beginning of the next semester, with only one opportunity to pass.


Article 13A pre-graduation make-up exam is given for failed courses (including failed make-up exams) in the seventh semester (ninth semester for Clinical Pharmacy), but not for courses from Year 1 to Year 3 (Year 1 to Year 4 for Clinical Pharmacy).


Article 14 Students can earn the course credit by passing a make-up exam, with a passing score of 60 and a GPA coefficient of 1.0 for the course.


Article 15 Students who failed in make-up exams must retake the course, which will be available in the next academic year instead of the next semester. Students must take the final exam together with the classes instead of studying on their own.


Article 16 Studentscan earn the course credits by passing the exams of retaken courses with the true scores recorded in transcripts and without any record of re-taking. Students who failed in the final exams of the retaken course may still participate in the make-up exams in the beginning of the next semester, or retake the course again until the credit is earned. There is no limitation for the number of times of re-taking the course.


Article 17 Students may retake passed courses if the scores are unsatisfactory.


Chapter IV Criteria for Graduation

Article 18 Students who passed all the exams of compulsory courses of his/her program, completed and successfully defended graduation thesis/design will be eligible for the graduation certificates.


Chapter V Criteria for Bachelor’s Degree

Article 19 Students must fulfill the following requirements to receive Bachelor’s Degree:

1.Being friendly to China, abiding by Chinese laws and regulations and abiding by CPU’s regulations.

2.Having obtained required credits with passing scores.

Article 20 Students who failed to meet the degree requirements at the end of the four (or five)-year program may continue to retake the courses and exams within the seven (eight)-year time limit, until the requirements are fulfilled.


Chapter VI Change of Program and Transfer to other Universities

Article 21 Students may apply for change of program for once only, under the following circumstances: A. physical defect; B. disease; C. Article 28.3. D. other special difficulties.

Article 22 Students shall not apply for change of program under the following circumstances:

1.Year 3 or above (Year 4 or above for Clinical Pharmacy)

2.Automatically withdrawn

3.Applying for suspension of study

4.The reasons are ill-grounded or improper

Chapter VII Suspension and Resumption

Article 26 Students shall be considered for suspension of study under the following circumstances:

1.Medical conditions, injury or recruitment for military service by his/her own country.

2.Leave of absence for more than one-third of the total credit hours of the semester.

Article 27 Students may apply for a one-year suspension each time.If the student cannot fulfill the resumption requirements in the end of the year, he/she must submit written application for CPUIO’s approval in order to get another year’s suspension, but the overall time limit for suspension is two years. The seven (eight)-year time limit for the duration of study includes the time of suspension. Student status is maintained during suspension.

1.Credits and scores obtained are stored in university database. Advance payments before semester commencement will be unconsumed.

2.Students must leave within two weeks after the application for suspension is approved by CPUIO.

3.During the suspension, privileges for full-time students such as scholarship or insurance coverage are suspended. All costs (including medical costs), accidents or emergencies shall be the student’s sole responsibility.

4.Students shall not be eligible for resumption if any criminal record is reported during suspension.

5.Students leaving university without applying for suspension or failed to apply for resumption at the end of suspension shall be automatically withdrawn.

Article 28 Requirements for resumption

1.Students shall apply for resumption at CPUIO ten days of semester commencement in advance. Those who resume their studies after suspension due to sickness must present certificate of full recovery by a Chinese government-authorized hospital and pass the review of a 3A hospital in China to be approved by CPUIO.

2.Students who resume study shall join a new class of the same program. If the program is closed or if there is no second student in the class, students who resume study will be changed to another program.

3.Students from countries or regions with compulsory military service shall abide by the Notice on International Student Status and Military Services issued by Chinese Ministry of Education [2005]449.


Chapter VIII Drop-out, Automatic Withdrawal and Expulsion

Article 30 Students shall be considered for automatic withdrawal or drop-out under the following circumstances:

1.Failure to fulfill graduation requirements within the seven (eight)-year time limit.

2.Failure to apply for resumption in the end of one-year suspension, or the total year of suspension is more than two years.

3.Failure to obtain full-recovery certificate or pass the 3A hospital review when applying for resumption.

4.Absence from courses, labs or other teaching activities without permission consecutively for more than two weeks.

5.Diagnosed with: major diseases, dangerous infectious diseases, mental disorder, epilepsy or accidental disability and cannot continue to study.

6.Violation of the Regulations on Payment and Visa for International Students of CPU.

7.Voluntarily apply for drop-out.

Article 31 Students shall be expelled under the following circumstances:

1.Violation of the Chinese laws or decrees, having received penalties more than or equal to detention by the Chinese law enforcement institutions.

2.Severe violation of university regulations.

Article 32 Student withdrawals, drop-outs and expulsions shall be reported by CPUIO to departments and offices concerned. Students shall complete the Leaving Formalities within two weeksupon receiving the Leaving Notice.

Article 33After withdrawals, drop-outs and expulsions:

1.Students diagnosed with mental disorder or accidental disability shall be accompanied to leave by parents or guardians.

2.Students who drop out or automatically withdraw may get a Study Certificate. Students having studied for two or more years may get a Certificate of Incompletion. Expelled students shall not get any certificate.

3.Students shall not apply for resumption or admission after drop-out, withdrawal or expulsion and no refund will be available.

Article 34 The regulations above shall be implementedsince the day of publishing.

Article 35 Issues unstipulated in the regulations shall be dealt with in line with related provisions of Chinese government and the university regulations.

Article 36 CPUIO and CPU Office of Undergraduate Teaching Affairs reserve all the rights for the final explanation.